2021-2022 MEMBERSHIP MEETING SUMMARIES AND FINANCIALS
January 19, 2022: Meeting Summary:
Everett PTSA Council 7.3 approved a vote to endorse the Everett Public Schools EP&O and Capital Levies.
Assistant Superintendent Sally Lancaster, informed PTA members in attendance that the district is in discussion with Transportation to replace school buses with electric buses. Also, school volunteers are paused until February due to the rise in COVID-19 cases.
2020-2021 Council District Impact Report is complete and on website.
January is School Board Recognition Month.
November 2021 Meeting Minutes reviewed and accepted as presented.
Treasurer's Financial Reports for November & December 2021 were presented.
2021-2022 Budget was reviewed.
Georgina Johns, Margaret McAdams, and Krista McKee volunteered to be the Mid-year Financial Review team on behalf of Council. They will meet soon with Council Treasurer (Mee Yoke) for documents.
Total PTA members at time of meeting: 3536 (or 90% of Council Goal).
Reflections Celebration occurred on January 5. There were 188 total entries from our district, with 36 entries advancing to State level.
Council Advocacy Chair, Clarissa Phillips, setup seven Q&A sessions with 12 state legislators for "Focus on Advocacy" Week.
Special Education PTSA's fundraising event had nearly 400 participants. Bonus prize was awarded to Silver Lake PTA for most participants.
Council FACE/DEI Chair, Beenish Iqbal, is collaborating with Everett School District to create a video highlighting differences between Natural Leaders program and PTA.
WSPTA Essay Contest, Game Development competition, and WSPTA Scholarship application submissions are due March 1. WSPTA Awards of Excellence submissions are due March 15.
Council Nominating Committee actively contacting potential candidates. Nomination Form sent in Council newsletter.
November 17 ,2021: Meeting Summary:
2020-2021 Council District Impact Report is complete and ready for School District review.
Staff appreciation breakfast will be provided to CRC staff on November 18 in the CRC building.
Volunteers are able to return to school buildings beginning December 6. The district is currently hiring substitutes. Upcoming vaccination clinics are being held for students. The School Board has approved two replacement levies for the February ballot to cover basic operating expenses and replace expiring technology.
Minutes: The September membership meeting minutes reviewed and accepted as written.
Treasurer’s Financial Reports for September & October 2021 were presented.
Annual corporate renewal was filed and executive officers were updated with Washington Secretary of State.
AIM Liability insurance was renewed as approved by the Board.
Craig Willis outlined WSPTA Uniform Bylaws Article 5, Section 5A for the Nominating Committee. Lisa Syravong, Beenish Iqbal, and Mee-Yoke McGuire self-nominated. Craig Willis verified the Nominating Committee members are eligible to serve per the WSPTA Uniform Bylaws. There were no other nominations and a vote was held. The nominees were unanimously elected to serve on the Council Nominating Committee.
Everett Council PTSA Standards of Affiliation document reviewed. All requirements have been filled.
There are currently 3320 PTA members in our local PTAs. Currently, 85% of Council membership goal. All 27 local PTAs have a minimum of 25 members. 16 local PTAs have increased membership over last year.
Council Programs Chair, Margaret McAdams, will be reaching out to local PTAs to gauge interest in a list for Program ideas from other local PTAs.
Craig Willis and Beenish Iqbal attended Legislative Assembly on behalf of Everett Council. Approved resolutions and amendments discussed. Washington State PTA Advocacy website updates discussed.
Council Shoe Fund Chair, Abbey McGee, announced over 100 shoes or gift cards provided to students at nine schools.
Council Special Education PTSA Liaison, Valerie Cunningham, announced Listening Session held with the Special Services Director and families. Virtual 5K on December 6-12 as the major fundraiser for Special Education PTSA. A Special Education subcommittee will be added to the FACE committee at Washington State PTA.
Council will host a Reflections Q&A session on November 28 to answer questions on submissions. November 29 is the due date for local PTAs to submit entries.
Council FACE/DEI Chair, Beenish Iqbal, provided a summary of a FACE meetup held in October with local FACE and DEI chairs.
Council Office hours will be held both virtually and in-person at the CRC on November 18.
Washington State PTA will host a Programs and Awards Q&A on Saturday, December 4.
September 15 ,2021: Meeting Summary:
The 2021-22 Council Budget, Mission & Goals and Standing Rules were approved by membership. The BOD will review the recent updates to the Washington State PTA Bylaws and make further updates to the Standing Rules as needed.
The signers for Chase Bank have been updated to Craig Willis, Mee Yoke McGuire, and Stephanie Cherry. Beenish Iqbal will receive monthly bank statements.
Members: 1567 The password for memberplanet is changing. Members will be notified of the new password.
Continue to send communications to Lisa for eblast. Eblast will be sent on 1st and 15th of each month.
Reflections: This year’s theme is “I Will Change The World By”. Council will have hybrid (virtual or physical) submission. Direct submissions to Council will be accepted. Virtual Reflections training will be held on September 29 at 7:30. Celebration will be held on January 5.
WSPTA Legislative Assembly will be held virtually on October 23-24.
Special Education PTSA: 10-year anniversary of Special ED PTSA! 2nd virtual 5K will be held this year.
Everett PTSA Council District Impact Report is being prepared by Craig Willis and Clarissa Phillips. Awards Celebration scheduled for May 19.
Follow Up Items Update Standing Rules to reflect changes to WSPTA Bylaws. Update Standards of Affiliation
May 12, 2021: Meeting Summary:
Awards: Congratulations to this year's Council Award Winners! The following award winners were presented at the meeting.
Honorary Life Membership Award: Laura Peterson and Denise Constantineau
Golden Acorn: Beenish Iqbal and Craig Willis
Outstanding Advocate: Adie Simmons, Executive Director of WA Family Engagement
Spirit of the Community Award will be announced at a later date.
School District Report: District is planning on 100% in-person in the fall. A remote option will be available as an option for families. High school graduations will take place at Memorial Stadium in June. Other moving-up celebrations and ceremonies will be held drive-through or remotely. Field Days will be held in place of proms this year. State assessments will be held in the fall. Some students will test in fall and spring of next year.
The Council’s 2021 Founder’s Day donation of $115 was made to Hope Creek Charitable Foundation in support of the Backpacks of Hope program.
Membership: Membership numbers reached 58% of last year's totals. Video shown of Heatherwood PTA throwing pies at membership chairs Craig and Amanda.
Advocacy: June 1, 2021 is the deadline for submissions of issues, resolutions, and principles.
A Parent Information Night was held on Monday, May 17 in Spanish.
Star Award: Tambark Creek PTSA was awarded a Star Award for their virtual family events and assemblies.
2021-22 Budget: The 2021-22 budget was presented and approved by membership. A new line item for FACE will be added, funded by the remaining National PTA grant.
Council Bank Account Signers: Membership voted to approve bank signers as Craig Willis, Mee Yoke McGuire, and Stephanie Cherry. Beenish Iqbal will complete the non-signer reviews.
Council Open Positions: VP of Membership, Region 7 Representative, Members at Large
March 17, 2021: Meeting Summary:
District Updates: Due to Governor Inslee's recent updates, secondary school students will return in April if they choose to do so. Surveys have been sent to families. Spectator attendance is now permitted at athletic events. Resources have been sent out to support Asian, Asian-American, and Pacific Islander families due to reports of violence.
Budget Committee: The Budget Committee will convene in April to prepare the 2021-2022 Council budget. This committee will include the current and incoming Treasurers, current and incoming Presidents and any interested members of our Council and local PTAs. Interested parties should contact Jen Hirman or Jonelle Radford.
PTAs. The proposed budget will be approved by the Council Board, and then presented to membership for a vote at the May 12, 2021 meeting.
Membership: All local PTAs have at least 25 members. Although the 90% membership goal was not reached, Craig and Amanda have decided to have two local PTAs throw pies in their face to recognize everyone's hard work. Random PTAs were chosen using the online Wheel of Names. Heatherwood Middle School PTSA was chosen for Craig Willis and Penny Creek PTA was chosen for Amanda Cabana.
Advocacy: LegCon took place virtually on March 9-11. Senator Patty Murray spoke to attendees from Washington. Snohomish League of Women Voters is offering another session in their Speak Up Series on testifying for redistricting commission.
Award applications for Council were submitted for Outstanding Newsletter, Outstanding Website, Outstanding Communication Strategy; FACE; and Standard of Excellence. Thanks to Craig, Jen, and Beenish for their hard work on these!
Awards Celebrations: No in-person celebrations will be held this year. Awards committee sent a suggested timeline to local PTAs.
Reflections: Six students in the district placed at the state level. 3 students will head to the National PTA Reflections competition.
Standing Rules: The proposed changes to the 2020-21 Standing Rules were approved by membership.
Election of Officers: Nominating committee report was presented. The 2021-22 slate of officers was voted and elected by membership:
President – Craig Willis
Vice President of Membership– OPEN
Treasurer - Mee Yoke McGuire
Secretary – Stephanie Cherry
The position of VP of Membership will remain open for nominations.
Star Awards: Silver Lake PTA received a Star Award for their weekly online Bingo games. Gateway Middle School PTSA received a Star Award for their online musical production of Dear Edwina.
Door Prize Winners: Valerie Cunningham, Margaret McAdams and Hai Evans
January 27, 2021: Meeting Summary:
School district report: Sally Lancaster discussed the reopening of schools. Hybrid Learning Model 3 will begin on February 8. Some transitioning of students to different teachers will occur to accommodate. Almost 2000 students will return. Currently, approximately 200 students in school. All general education teachers are able to remain at their school.
Mid-year financial review: Volunteers needed for a remote review.
Council's Standards of Affiliation checklist is complete as of January 2021
Nominating committee is active and progress is going well. Several positions to be filled. Contact the Nominating committee if you know a great PTA leader.
Membership: Currently 2819 members. 16 of 27 local PTAs are over 50% of total from last year. All local PTAs have paid their council fees for the school year.
Advocacy: Virtual meetings have been scheduled with all state representatives serving Everett School District. Email Lizzy if you'd like to attend one (ore more) of the sessions:
Shoe Fund has provided shoes or gift cards for 70 students at 6 schools.
First drive-through Reflections celebration was successful with 70 attendees. All participants received an award bag with judges’ comments, balloon, ribbon, and candy and yard signs for participants advancing to state. Second event will be held on February 4. Video of finalists’ entries was presented.
Virtual 5K had 319 registrations with $4,500 earned. Grant funds were used to purchase fidgets and sensory items for students.
Awards programs, including Awards of Excellence, Membership Awards and Volunteer Recognition Awards will continue this year with modifications.
Forest View Elementary PTA was presented with a Star Award for its holiday lights community event. Everett High PTA was presented with a Star Award for its membership growth in challenging times.
November 18, 2020: Meeting Summary:
District Updates: In-person school has been delayed again due to rising COVID cases.
The district is exploring exploring resources for Social Emotional Learning support. One free option available is Pure Edge. Information can be found at https://pureedgeinc.org/
3 volunteers are needed for the Mid-Year Financial Review. Jonelle will reach out to local PTA treasurers.
The revised 2020-2021 budget was approved by membership: The National PTA grant was corrected to $15,000. A new budget line item was added: Local PTA Lending Library with $250 budget. Funds will be spent on tablecloths and vinyl signs for local PTAs to borrow. Books will also be available for check out.
Region 7 is hosting a meeting on December 3 with virtual games and discussion on how to use apps to host virtual events. More details coming out soon.
Top 5 Legislative Priorities were presented as voted on at the Legislative Assembly. The upcoming state legislative session will be virtual. Members are encouraged to attend to provide testimony on issues. This year's Focus Day will be held virtually. Details to come.
Shoe Fund requests have been filled from 4 schools and donations received from 7 PTAs.
Over 50 entries received for Reflections Council sign-up. Council sign-up option encouraged local PTAs with small numbers of entries to participate.
Books were delivered to Silver Firs Elementary and Monroe Elementary from Sno-Isle Libraries. FACE is continuing to work on Parent University collaboration with WAFE.
Special Education PTSA is hosting a 3rd Q&A session with Special Services to discuss successful remote learning as well as Sip & Chat sessions for families. 235 registrations received for the Virtual 5K with local PTA represented and receiving funds.
Everett School District Special Education PTSA was awarded the Star Award for November for all their efforts in encouraging connection, communication, and engagement.
Beenish Iqbal, Craig Willis, and Denise Constantineau were elected to serve on the Nominating Committee.
Door Prize Winners: Alisha Crawley-Davis and Krista McKee
The 2020-2021 revised budget was approved. Two new budget line items were added and three line items were moved from "Administration" to "Local PTA Services."
The 2020-2021 Standing Rules and Mission and Goals were approved by membership.
District Updates: The school district website has been redesigned and updated. The new website will be available on October 1. Parent University content is available on-demand as a resource to assist parents in remote learning tools. Council PTA will use National PTA Covid Relief Grant to partner with the district to expand parent education offerings. Meals are available to all children; meal kits can be pre-ordered for the week or picked up daily. (Note: There is a maximum capacity for each school. Another pick-up location can be selected if full.) The district is following the 5-step phased-in approach for hybrid learning; more vulnerable students will return to in-person instruction first. The technology department is working with Zoom and Chromebook vendors to correct technical issues.
17 out of 27 PTAs have reached 25 members. Woodside and Whittier PTAs have reached 40% of last year's membership. Gateway, Everett, and Everett Special Education PTSA have reached 50%. Council Contacts are listed on the webpage. Every PTA has a council member serving as contact. Legislative Assembly will be held on October 24 and 25. Education opportunities and caucus will be open prior to the assembly. Voting delegates due by October 6. Students are encouraged to attend. Registration is $25 for adults; $10 for students.
Reflections training will be held on September 30 at 7:00pm.
In coordination with Sno-Isle libraries, 68 boxes of books (over 3000 books!) were donated to local school libraries. FACE is working with Washington Family Engagement to create parent education videos.
Special Education PTSA will be hosting another Q&A session with the new Executive Director of Special Services. For their annual fundraiser, they will be hosting a virtual 5K in December and sharing proceeds with local PTAs.
View Ridge PTA and Mill Creek PTA received September's Star Awards.
Everett PTSA Council will be electing the Nominating Committee at the November membership meeting.
Upcoming training: Branding and Marketing Your PTA. Online trainings are available and will count towards mandatory training.
Art Docent meeting will be held on Friday at 2:30pm.
Council PTSA members will deliver cookies to CRC staff on Tuesday.
Next Zoom into Membership meeting will be held on October 7 from 7-8pm.
Door Prize Winners: Tiffany Leigh (Whittier PTA) and Serena Peterson (Silver Lake PTA)
2019-2020 MEETING SUMMARIES AND FINANCIALS
MEMBERSHIP MEETING SUMMARIES: May 27, 2020:
Dr. Ian Saltzman announced a committee comprised of parents, staff, and students to meet during the Summer to discuss planning for the 2020-2021 school year.
Council Awards announced (Outstanding Educator- Dr. Sally Lancaster, Outstanding Advocate- Valerie Cunningham, Outstanding Service- Jennifer Hirman, Golden Acorn- Amanda Cabana).
2020-2021 budget was presented, reviewed, and approved as presented.
The check signers for 2020-2021 will be Jennifer Hirman, Amanda Cabana, and Jonelle Radford. The monthly bank statement reviewer will be Craig Willis. Motion was approved.
We surpassed our 2019-2020 Membership goal of 5200 members, with 5269 total.
Valerie Cunningham will continue to reach out to local PTAs next school year to educate about the Special Education PTSA. 19 of 26 local PTAs were met during this school year.
April 15, 2020:
Annual budget meeting scheduled for 04/29/20 via Zoom.
Per Dr. Sally Lancaster, Everett School District has created a committee looking at special events to celebrate seniors, athletes in the district. The district is looking at graduation possibilities. The district has an online survey out now, asking we participate and spread the word.
Council Board Elections. The slate was approved as follows:
President – Jen Hirman Co-VP Membership – Amanda Cabana/Craig Willis Treasurer – Jonelle Radford Secretary – Stephanie Cherry The nominees were elected by voice vote in accordance with WSPTA Uniform Bylaws Article 5, Section 6B. All participants of the meeting voted yes.
Hawthorne Elementary PTA was awarded a Star Award for trying out new events and meeting times for their students this year.
Council will work with local PTA Presidents to create a compilation video for Staff Appreciation Week.
With 5267 members, PTA membership in our district has exceeded our goal.
Reflections: Two submissions from within our district are going to National PTA.
For the first time ever, over 20,000 people read our Facebook posts within one month, as our Council has been looked to for postings and guidance during emergency school closures due to COVID-19.
Washington State PTA Convention will now be an online event from May 11-21. Registration is $60. Council will look at ways to try to help local PTA leaders attend.
Dr. Sally Lancaster discussed the upcoming Capital Bond, and members in attendance approved to endorse the Bond.
Cedar Wood PTA received a Star Award for art docent collaboration. Woodside PTA will also receive a Star Award for art docent collaboration and efforts, at next Woodside PTA meeting.
Council has completed Standards of Affiliation for the current PTA term.
Five local PTAs have qualified for the 2020 WSPTA Membership Contest.
There were nearly 250 Reflections submissions within the school district. The Reflections Celebration was a big success.
The WSPTA Essay Contest is currently active, with submissions to be postmarked by March 1.
President Jen Hirman described the roles of Council. A Nominating Committee was voted in during the November Membership Meeting; the committee is actively looking for qualified team members for next school year. Nominations are due by February 28, with a vote to occur during the March Membership Meeting.
Members in attendance voted in the Council Nominating Committee: Valerie Ungren, Denise Constantineau, Craig Willis. This is perhaps the most important committee a PTA has, as the committee members work together to try to find the best candidates for the PTA Executive Board for the following school year. We recommend that each PTA votes in a Nominating Committee soon, if it has not already been done.