Everett PTSA Council Standing Rules 2017-2018. Click HERE to download pdf.
Everett PTSA Council 7.3 Standing Rules 2017-18 COUNCIL NAME: The name of this council shall be Everett PTSA Council 7.3. MISSION: The mission of this organization is “The Everett PTSA Council supports, empowers, and guides our PTAs to be successful.” STATE OF WASHINGTON: This council is a non-profit corporation recognized by the State of Washington on January 7, 1980. It is the responsibility of this council to file an annual corporation renewal form prior to January 31st. The incorporation number is available upon request. This council was recognized by the State of Washington Charitable Solicitations Act as of November 15, 1988. IRS STATUS: The IRS recognized this council as a non-profit tax-exempt organization on May 25, 1994 under section 501(c)3. The Employer Identification Number is available upon request. The Treasurer is responsible for filing the appropriate tax return prior to November 15th. REGISTERED AGENT: Washington State PTA has been designated to serve as the registered agent with the Washington Secretary of State, Washington Department of Revenue, and the IRS. STUDENTS: The students of the Everett School District will be considered honorary members of this Council without voice, vote, or privilege of holding office. SERVICE FEES: Annual Everett PTSA Council fees will be $50.00 per local PTA, plus $0.50 cents per member. The current year’s annual council fee shall be waived for any member PTA in its first year of PTA charter. ELECTED OFFICERS shall be President, Vice President-Communications, Vice President-Membership, Secretary, and Treasurer. Elected officers shall serve a term of one (1) year, from July 1st to June 30th. No person shall serve in the same elected office for more than two consecutive terms. These elected officers shall constitute the Executive Committee. Any elected position, other than Treasurer, may be held jointly by two (2) people. Each co-position holder shall be entitled to voice and vote. In the case of Co-Presidents, the presiding President has only a tie breaking vote. An office shall be declared vacant if an officer is absent three (3) consecutive meetings, unless previously excused by the presiding officer. If a vacancy occurs in an office, the Executive Committee will select an acting officer to serve until the next general meeting, at which time nominations will be taken from the floor with consent from the nominee. ELIGIBILITY: Nominee must be a member of a local PTA in the Everett PTSA Council at least 30 days prior to election, and have served at least one term on a local PTA Board of Directors in the Everett PTSA Council. The Nominating Committee and Council President will make every attempt to provide the widest possible representation of local PTAs on the Council Board of Directors. All elected officers must be at least 18 years of age. BOARD OF DIRECTORS consists of the elected officers; all appointed Standing Committee chairpersons, and the Region 7 PTA Service Delivery Team Liaison (when not filled by someone already serving on the Board of Directors). All committee members and the Board of Directors must be current members of a local PTA in the Everett PTSA Council. STANDING COMMITTEES shall be: Advocacy (Legislation) Chair(s); Programs Chair(s); Recognition Chair(s); Family and Community Engagement Chair(s). AD HOC COMMITTEES include Nominating Committee, Financial Review Committee, and Budget Committee, with other committees as required at the discretion of the Board of Directors. The President will request volunteers for Ad Hoc Committees, other than Nominating Committee members that are elected. STANDING & AD HOC COMMITTEE MEMBERS must be current members of a local PTA in the Everett PTSA Council. All positions will be appointed for a period of one (1) year. A chair position can be declared vacant if a Chairperson is absent three (3) consecutive meetings, unless previously excused by the presiding officer. NOMINATING COMMITTEE shall be elected at a general membership meeting of the council at least thirty (30) days preceding the election of officers and shall consist of at least three (3) members. The committee shall select its chair at its first meeting. All members of the Nominating Committee shall have been members in good standing for at least thirty (30) days preceding their election. No person shall be eligible to serve two (2) consecutive years on this committee. The President is not eligible to serve on this committee. No school district administrator can serve on the Nominating Committee for the council within the district where he/she is employed. QUORUM (EXECUTIVE COMMITTEE MEETINGS): A majority of those on the executive committee shall constitute a quorum. QUORUM (BOARD OF DIRECTOR MEETINGS): A majority of the Board of Directors will constitute a quorum. VOTING MEMBERS & QUORUM (GENERAL MEMBERSHIP MEETINGS): Voting members of the Everett PTSA Council will consist of the Board of Directors and three (3) voting delegates from each local PTA. Representatives from local PTAs whose fees are delinquent shall not participate in the business or activities of the council. A quorum will consist of 10% of those eligible to vote. ELECTRONIC VOTING: Everett PTSA Council may allow voting by email, online voting tool and/or by mail for election of the nominating committee and/or officers per WSPTA “Mail, email and online voting procedures” found in the leadership guide. REQUIRED TRAINING: During the PTA year, all elected officers must attend at least one (1) WSPTA approved training, and at least one (1) elected officer must attend PTA and the Law. STANDING RULES: The Standing Rules will be reviewed annually and may be amended by a two-thirds (2/3) majority vote of the General Membership after the Everett PTSA Council Board of Directors has approved the amendment. Council Standing Rules shall not be in conflict with the WSPTA Uniform Bylaws. BUDGET: A budget will be prepared by the Budget Committee (consisting of at least the incoming and outgoing Presidents and Treasurers) and will be submitted for approval to the Everett PTSA Council Board of Directors prior to the last Council meeting and to the Council no later than the last General Membership Meeting of the fiscal year. REALLOCATION: The Board of Directors has the right to reallocate up to $500, as needed by a majority vote of the Board of Directors. Under emergency situations the Executive Committee of the Everett PTSA Council has the right to reallocate funds by a majority vote of the Executive Committee. All reallocations will be announced at the next Council General Membership Meeting. CHECK SIGNERS: Only elected officers can sign checks. Two (2) signatures are required on all checks. The bank signature card will list at least two and not more than four elected officers. Use of a debit card, credit card, ATM card and online banking to disburse funds is not permitted. CONTRACTS & FINANCIAL OBLIGATIONS: Everett PTSA Council will not enter into any financial obligations extending beyond the fiscal year (July 1 – June 30) except as approved by the general membership. All contracts will be signed by two (2) elected officers. FINANCIAL REVIEWS: The Financial Review Committee (none of whom may be signatories on the checking account) will conduct a mid-year (around January) and year-end financial review (in July, as soon as the year-end bank statement is reconciled). These results will be shared with the general membership at the next General Membership Meeting. CONVENTION: Everett PTSA Council shall send at least one (1) voting delegate to the Annual State PTA Convention. The Executive Committee will appoint the voting delegates of the Everett PTSA Council. Incoming officers will receive first consideration. Delegates’ expenses (which may include registration, lodging and travel) will be a budgeted item. LEGISLATIVE ASSEMBLY: The Everett PTSA Council shall make every attempt to send at least one (1) voting delegate to the annual Legislative Assembly. Delegates’ expenses (which may include registration, lodging and travel) will be a budgeted item. REGION 7 SERVICE DELIVERY TEAM: One member of the Everett Council Board of Directors will be appointed by the Council President to serve on the Region 7 Service Delivery Team. The President(s) or alternate(s) will represent the Everett PTSA Council at Region 7 and State PTA meetings, workshops, and conferences. The Council is encouraged to send at least one (1) delegate to the WSPTA Leadership Conference. STANDARDS OF AFFILIATION (SOA): Per the Washington State PTA Uniform Bylaws, we will annually review, complete, sign, and submit the WSPTA Standards of Affiliation Agreement. AWARDS: The Golden Acorn, Outstanding Service, Outstanding Educator, Outstanding Advocate Award Committee will consist of the Executive Committee, or will be appointed by the President, and will determine the recipients of those awards. Reviewed for Approval by Membership on September 20, 2017